Hosting Your Event at Doe Bay
Doe Bay is a perfect place to host an event, reunion, retreat, workshop, ceremony, or wedding! With a tremendous range of accommodations, an on-site café, massage therapy, reiki, acupuncture, various outdoor activities both here and close-by, gathering spaces, and a sauna/tubs complex, it's one of the best spaces in the region for gatherings of 2 to 200 overnight guests.
For complete information on scheduling your event at Doe Bay, please contact 360-376-2291 or email us and we'll get you started. We'd love to have you stay with us, and you won't want to leave. For retreats, conferences, classes, and family reunions, email us with information about how to best match your needs with an exquisitely planned event you won't forget! For large-scale events, such as weddings or larger reunions, please refer to the information below.
All accommodations are regular price appropriate to the season with a two-night minimum is required.
All "soft-blocked" accommodations will be held for the wedding party until 90 days before the event. 90 days prior to the event, all unconfirmed space will be released to public booking, unless it is a full resort rental.
Rental of the entire "Lower Field" area and Retreat House are required. These spaces will be hard blocked and only released to wedding guest bookings. Any unreserved accommodations in the Lower Field area will be charged to the wedding party.
For Full Resort Rental, all accommodations require a two night minimum stay. Full Resort Rental clients will be responsible for payment of all unbooked accommodations at the minimum rate applicable at the time of the event.
Partial Resort Rental requires a $2500 site-fee to soft block cabins until 90 days prior to event. This fee covers all three days of the event (2 half-days, 1 full day, and 2 nights). This fee is in addition to any rentals and is 100% non-refundable.
Full Resort Rental requires a $1,500 per day fee for exclusive use of the entire resort. This will apply for a minimum of two days. An initial deposit of $2,500 is required at time of contract execution and will be applied toward your total event charges.
Catering costs approximately $35-$100 per head depending on menu preferences.
Contact our Food & Beverage Manager directly to coordinate a more precise quote at 360-376-8059 or at email@example.com. A 50% deposit is required.
Fee to use an outside caterer is $2500.
Unless entire resort is rented, the Doe Bay Café is open for all meals as usual.
Meat (other than seafood) can be cooked by our café for the reception on an outside grill or in Retreat House.
Doe Bay will provide all of your beverages. The corkage fee, if wine is purchased elsewhere, is $500.
A $20 Banquet License is required and must be obtained through any state liquor store.
We can staff the bar with a bartender for $45 per hour.
We will add appropriate sales tax to your bills and 20% gratuities to your catering bill.
A signed contract and receipt of deposits is necessary to secure wedding booking.
A PA rental is available: $500 for the full weekend (Fri-Sun) or $300 per day (ie. Saturday night only) with tech support for setup only.
A projector and screen are available to rent at $100/day.
We will take a damage deposit.
There is a $500/day fee for use of Studio for private functions and use may not interfere with other scheduled activities (yoga, etc).
All facilities/services are open as usual to the public and/or other guests unless entire resort is rented (café, spa, massage, yoga, kayak trips, etc). If entire resort is rented, the café can be closed for your exclusive use.
The Doe Bay Café can rent you plates, flatware, and glassware for $5/setting.
Other rentals such as tents, tables, chairs, linens, etc must be rented elsewhere – we can provide names and contact numbers for some vendors.
These policies are provisional and subject to change based on availability, seasonal timing, and other circumstances. Prior to a signed contract, this page is only a framework for discussion.
Please contact Maureen@doebay.com with further questions regarding available dates, catering and catering rentals.